Privacy Policy

Last Updated: November 2025

1. Introduction

HRLinks ("we," "us," "our," or "Company") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application (the "Application").

2. Information We Collect

2.1 Information You Provide Directly

  • Account Registration: First name, middle name, last name, email address, phone number, address, and password
  • Profile Information: Profile picture, CV/resume, job preferences, and professional background
  • Documents: Professional documents such as certificates, licenses, and identification documents that you upload
  • Application Data: Information related to job applications, including job preferences and application history
  • Communication: Messages, feedback, and inquiries you send through the Application

2.2 Information Collected Automatically

  • Device Information: Device type, operating system, unique device identifiers, and mobile network information
  • Usage Data: Pages visited, features used, actions taken, time spent on the Application, and error logs
  • Location Data: General location information based on IP address (not precise GPS tracking)
  • Camera and Photo Library Access: When you authorize access to take photos or upload images for documents

2.3 Information from Third Parties

  • Information from employers or recruiters about job opportunities
  • Information from social media platforms if you link your account (if applicable)

3. How We Use Your Information

We use the collected information for the following purposes:

  • Creating and managing your user account
  • Matching you with relevant job opportunities
  • Processing job applications and displaying your qualifications to employers
  • Communicating with you about job opportunities, updates, and service changes
  • Providing customer support and responding to inquiries
  • Improving the Application's functionality and user experience
  • Sending notifications about bookmarked jobs, application status, and new opportunities
  • Analyzing usage patterns and application performance
  • Complying with legal obligations and preventing fraud
  • Marketing and promotional purposes (with your consent)

4. How We Share Your Information

4.1 With Employers and Recruiters

When you apply for a job or bookmark a position, your profile information and CV may be shared with the employer or recruiter to facilitate the hiring process. Your visibility is controlled by your application and bookmark actions.

4.2 With Service Providers

We may share information with third-party service providers who assist us in operating the Application, such as:

  • Cloud storage providers
  • Analytics providers
  • Communication service providers
  • Payment processors (if applicable)

4.3 Legal Requirements

We may disclose your information when required by law or when we believe in good faith that disclosure is necessary to:

  • Comply with legal obligations or court orders
  • Protect our rights, privacy, safety, or property
  • Prevent or investigate fraud or security issues

4.4 Business Transfers

If HRLinks is involved in a merger, acquisition, bankruptcy, or asset sale, your information may be transferred as part of that transaction.

5. Data Security

We implement reasonable security measures to protect your information, including:

  • Encryption of sensitive data in transit and at rest
  • Secure password storage using industry-standard hashing
  • Access controls limiting employee access to personal data
  • Regular security audits and vulnerability assessments
  • Secure API endpoints with authentication

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide services. You can request deletion of your account and associated data at any time through the Application settings. After account deletion, we retain data as required by law or for legitimate business purposes.

7. Your Rights and Choices

7.1 Account Access and Correction

You have the right to access, update, and correct your personal information through your account settings.

7.2 Account Deletion

You can request complete deletion of your account and associated personal data. This will remove your profile from the Application. To delete your account, navigate to Settings and select "Delete Account."

7.3 Permissions

You can manage camera and photo library permissions through your device settings at any time.

7.4 Notifications

You can opt-out of non-essential notifications through the Application settings, though we may continue to send service-critical notifications.

7.5 Marketing Communications

You can unsubscribe from promotional emails by clicking the unsubscribe link in the email or adjusting your notification preferences.

8. Children's Privacy

HRLinks is not intended for users under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that a child under 18 has provided us with personal information, we will delete such information promptly and terminate the child's account.

9. Third-Party Links

The Application may contain links to third-party websites and services. This Privacy Policy does not apply to external websites, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party services before providing your information.

10. International Data Transfers

Your information may be transferred to, stored in, and processed in countries other than your country of residence. These countries may have data protection laws that differ from your home country. By using the Application, you consent to the transfer of your information to countries outside your country of residence.

11. California Privacy Rights (CCPA)

If you are a California resident, you have the following rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information is collected, used, and shared
  • Right to delete personal information collected from you
  • Right to opt-out of the sale or sharing of your personal information
  • Right to non-discrimination for exercising your CCPA rights

To exercise these rights, please contact us at [email protected] with your request.

12. European Union Privacy Rights (GDPR)

If you are located in the European Union, you have the following rights under the General Data Protection Regulation (GDPR):

  • Right of access to your personal data
  • Right to rectification of inaccurate data
  • Right to erasure ("right to be forgotten")
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing
  • Right to lodge a complaint with your local data protection authority

To exercise these rights, please contact us at [email protected].

13. Contact Us

If you have questions about this Privacy Policy, wish to exercise your rights, or need to report a privacy concern, please contact us at:

HRLinks Support
Email: [email protected]
Website: https://hrlinks.app

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by updating the "Last Updated" date and posting the revised policy in the Application. Your continued use of the Application after such modifications constitutes your acceptance of the updated Privacy Policy.